IFB-23-HHL-009, Operation and Maintenance of the DHHL Anahola Water System



Department of Hawaiian Home

Lands Land Development Division 

IFB NO.: IFB-23-HHL-009

1 Notification and Information

2 Contractors Submittal

3 Sample DHHL Contract

4 Sample Forms

5 Technical Specifications

SEALED BIDS for IFB No.: IFB-23-HHL-009, OPERATION AND MAINTENANCE OF THE DHHL ANAHOLA WATER SYSTEM, County of Kauai, State of Hawaii, will be received by the Department of Hawaiian Home Lands (DHHL), at Hale Kalanianaole, 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707, until 2:00 p.m., Hawaii Standard Time (H.S.T.) February 20, 2023, at which time all bids will be publicly opened and read aloud. Bids received after the time fixed for opening or delivered anywhere other than as specified above will not be considered.

The Contractor shall perform complete operation, maintenance and repair services including inspections and emergency calls for all pumps, reservoirs, distribution water lines, telemetering systems, equipment, and other appurtenances included under the contract, in accordance with the manufacturer’s specifications and recommended time intervals.

To be eligible to submit a bid, the Bidder and/or his subcontractors shall possess all required valid State of Hawaii licenses and specialty licenses needed to perform the work for this project. A surety bid bond will be required for this Invitation for Bids (IFB).

This project is subject to Section 103-D, Hawaii Revised Statutes, and the services to be rendered shall be performed by employees paid at wages or salaries not less than the wages paid to public officers and employees for similar work.

Bid documents may be examined at or obtained from DHHL at the Department of Hawaiian Home Lands website: http://www.dhhl.hawaii.gov/procurement/

There is no fee assessment to download the IFB documents from the DHHL website.

It is the responsibility of Interested Bidders to check the DHHL website for any addenda issued by DHHL.

All prospective bidders/offerors are invited to attend a PRE-BID CONFERENCE to be held 9:00 a.m., H.S.T, on February 8, 2023, at the Anahola Tank project site, TMK: 4-8-005:037, Hokualele Road (see attached map). Subcontractors and union representatives are also invited to attend. The conference is to provide bidders/offerors with an opportunity to ask questions about the contractual requirements and technical aspects of the project. A site visit of the project site will follow the pre-bid conference. Attendance of the pre-bid conference and/or site visit is not a condition for submitting a bid, but strongly recommended. Persons needing special accommodations due to a disability may submit such requests to Richard Speer, Land Development Division, via facsimile at (808) 620-9299, or e-mail to [email protected].

A written NOTICE OF INTENTION TO BID is required and shall be received by the DHHL, Land Development Division, at 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707, no later than 2:00 pm, H.S.T, on February 10, 2022. Submittal of a NOTICE OF INTENTION TO BID via facsimile at (808) 620-9299, or e-mail to [email protected] is acceptable.

A properly executed and notarized STANDARD QUALIFICATION QUESTIONNAIRE FOR OFFERORS, SPO Form-21 (“Questionnaire”) is required and shall be submitted to the DHHL Land Development Division, at 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707 no later than 4:30pm, H.S.T, February 13, 2022. Completed Questionnaires must be submitted as an original hard copy with wet signatures.  Questionnaires that are submitted via facsimile or E-mail will not be accepted. The Questionnaire can be downloaded at the State Forms Central website: http://spo.hawaii.gov/wp-content/uploads/2013/12/spo-021.pdf

Bids shall comply with the requirements of the IFB. Bids that do not comply with the IFB may be subject to disqualification. DHHL reserves the right to amend the IFB by written addenda, to reject any and all bids, or to waive any defects in said bids where DHHL deems it is in the best interest of the State.

CAMPAIGN  CONTRIBUTIONS  BY  STATE  AND  COUNTY  CONTRACTORS PROHIBITED. If awarded a contract in response to this solicitation, offeror agrees to comply with HRS §11-355, which states that campaign contributions are prohibited from a State and county government contractor during the term of the contract if the contractor is paid with funds appropriated by the legislative body between the execution of the contract through the completion of the contract.

Questions regarding this project shall be posted on HIePRO by 2:00 pm, H.S.T, February 9, 2023. Responses to questions shall be posted on HIePRO by 4:00 pm, H.S.T, February 10, 2023.

Dated at Honolulu, Hawaii, this 27th day of January 2023.



Justin-Michael Ikaika Anderson, Chairman-Designate Hawaiian Homes Commission


Posted on the internet at: http://spo3.hawaii.gov/notices/notices