RFQ-22-LDD-001, Asphalt Paving of Driveway at Hale Kula Road


(Chapter 103D, HRS)

Asphalt Paving of Driveway at Hale Kula Road

Kurtistown, Island of Hawaii

RFQ No.:  RFQ-22-LDD-001

Notice of Award

Request for Quotes


Provide the labor, materials, and equipment to perform the asphalt paving at Lot R-1 and drive-way apron at Hale Kula Road.  The Contractor shall be responsible to grade, compact and pave approx. 3,500 sq. feet of asphalt and restore the area around the worksite to its original condition prior to the construction.  Labor wages shall comply with the current State of Hawaii wage rate schedule.

The Contractor shall include in his quote a contingency amount of $5,000.00 for work due to unforeseen conditions and for additional work directed by DHHL.  The unspent portion of the contingency shall be deducted from the contract amount.

Required submittals prior to award: “Certificate of Vendor Compliance” found on this website: https://vendors.ehawaii.gov/hce/splash/welcome.html and a Certificate of Insurance for general liability insurance for $2,000,000 combined single limit per occurrence and $2,000,000 aggregate for bodily injury and property damage, and automobile insurance for $1,000,000 each person and $1,000,000 per accident and property damage of $1,000,000 per accident or combined single limit of $2,000,000.  The State of Hawaii, the Department of Hawaiian Home Lands (DHHL), its elected and appointed officials, officers, and employees shall be named as additional insured parties for operations performed under this contract.  The insurer shall notify DHHL in writing of any cancellation or change in provisions thirty (30) calendar days prior to the effective date of such cancellation or change.  DHHL is a self-insured State agency.  The Contractor’s insurance shall be primary.  Any insurance maintained by the State of Hawaii shall apply in excess of, and shall not contribute with, insurance provided by the Contractor.

A pre-bid meeting and site inspection is schedule on Thursday, September 9, 2021 at 11 a.m., HST, at 17-479 Hale Kula Road.  The meeting is to provide bidders/offerors with an opportunity to ask questions about the contractual requirements and technical aspects of the project.  Any questions after site visit of the project shall be uploaded on the State eProcurement System website (HIePRO) with answers to follow with the pre-bid meeting minutes.  Attendance of the pre-bid meeting is not a condition for submitting an offer, but strongly recommended.

Bid Offers shall be electronically submitted via HIePRO no later than 2:00 p.m. (HST) on Thursday, September 23, 2021.  The Bid Offer Form must also be included as an attachment when submitting your offer via HIePRO.  All offers shall be submitted as a lump sum amount including all applicable taxes and fees.  Only offers submitted through HIePRO shall be considered for award.  Award shall be based on the lowest qualified Total Base Offer Amount.  Failure to submit the Bid Offer Form may be grounds for rejection of the Bid Offer.  A performance and payment bond equal to one hun- dred per cent of the Total Base Offer Amount will be required if the Total Base Offer Amount exceeds $50,000.

The work shall be completed within 30 consecutive calendar days after the Notice to Proceed is issued.  The liquidated damages per calendar day for failure to complete the work on time shall be $150.00 per calendar day.  The Contractor shall warrant his work and materials for one (1) year from the date of acceptance by DHHL.  Upon completion, the Contractor shall clean-up the worksite of all materials, construction debris, and rubbish.

Contact Personnel:       Kelbert Yoshida (Project Manager) ……………………620-9286