RFQ-21-LDD-004, Operation & Maintenance of the Kakaina “Underground” Detention Basin

REQUEST FOR QUOTES

(CHAPTER 103D, HRS)

OPERATION & MAINTENANCE OF THE KAKAINA  “UNDERGROUND” DETENTION BASIN, WAIMANALO, OAHU, HI. 

RFQ No.: RFQ-21-LDD-004

1 REQUEST FOR QUOTES

2 INSTRUCTIONS FOR BID SUBMITTAL

3 BID OFFER FORM

4 SCOPE OF WORK

5 SPECIAL CONDITIONS

6 INSPECTION MAINTENANCE DATA SHEET

7 CUDO O and M MANUAL

8 DETENTION BASIN BMP PLANS 

A CUDO Stormwater Cube system has been installed at the Kakaina Subdivision to capture stormwater runoff, store the runoff, and then allow it to be released at a controlled rate.  This RFQ is to provide the labor, materials, and equipment for the Operation and Maintenance of the Kakaina “Underground” Detention Basin.  The work consists of bi-annual inspections, reports, and maintenance of the cells according to the Operation and Maintenance Manual included in this RFQ. 

The Service Contractor shall include in his quote a contingency amount of $5,000.00 for work due to unforeseen conditions and for additional work directed by DHHL.  The unspent portion of the contingency shall be deducted from the contract amount.

Required submittals prior to award: “Certificate of Vendor Compliance” found on this website: http://vendors.ehawaii.gov/hce/splash/welcome.html and a Certificate of Insurance for general liability insurance for $2,000,000 combined single limit per occurrence and $2,000,000 aggregate for bodily injury and property damage, and automobile insurance for $1,000,000 each person and $1,000,000 per accident and property damage of $1,000,000 per accident or combined single limit of $2,000,000.  The State of Hawaii, the Department of Hawaiian Home Lands (DHHL), its elected and appointed officials, officers, and employees shall be named as additional insured parties for operations performed under this contract.  The insurer shall notify DHHL in writing of any cancellation or change in provisions thirty (30) calendar days prior to the effective date of such cancellation or change.  DHHL is a self-insured State agency.  The Contractor’s insurance shall be primary.  Any insurance maintained by the State of Hawaii shall apply in excess of, and shall not contribute with, insurance provided by the Contractor.

A pre-bid meeting and site inspection will be held on Friday, August 28, 2020 at 9:00 a.m., HST, at TMK: 4-1-041:003.  Attendance is highly recommended.  Submission of an offer shall be evidence that the bidder understands the scope of the project and shall comply with the specifications herein, if awarded.  No additional compensation, subsequent to bid opening, shall be allowed by reason of any misunderstanding or error regarding site conditions or work to be performed.

Quotes shall be electronically submitted via HIePRO no later than 2:00 p.m. on September 18, 2020.  The Bid Offer Form must be uploaded and attached when submitting your offer via HIePRO.  All quotes shall be submitted as a lump sum amount including all applicable taxes and fees.  Only quotes submitted through HIePRO shall be considered for award.  Award shall be based on the lowest, qualified total quote amount.  Failure to submit the Bid Offer Form may be grounds for rejection of the Bid Offer. 

The time of performance for this contract shall be thirty-six months from the date specified in the Notice to Proceed.  The contract may be extended for an additional thirty-six month period, without the necessity of re-bidding upon mutual agreement in writing at least 60 days prior to expiration, provided that the contract price for the extended period shall remain the same or lower than the initial bid price and the total contract does not exceed $100,000.

Contact Personnel:      Richard Speer (Public Works)…….620-9287