IFB-12-HHL-013

NOTICE TO BIDDERS

Department of Hawaiian Home Lands
Land Development Division
91-5420 Kapolei Parkway, Kapolei, HI 96707

IFB NO.:  IFB-12-HHL-013
for the construction of on- and off-site infrastructure
and lot grading for Piilani Mai Ke Kai Subdivision,
Phase II, Anahola, Kauai, Hawaii

Sealed Bids for IFB-12-HHL-013 for the construction of on- and off-site infrastructure and lot grading for Piilani Mai Ke Kai Subdivision, Phase II, Anahola, Kauai, Hawaii (TMK: (4) 4-8-16: 03, (4) 4-8-22: 89) will be received by the Department of Hawaiian Home Lands (DHHL), Land Development Division at the 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707 until 2:00 p.m., Hawaii Standard Time, July 3, 2012 and then at said office publicly opened and read aloud.  Bids received after the time fixed for opening or delivered elsewhere other than specified herein, will not be considered.

The project covered by this solicitation is the grading and construction of roads and appurtenant utility improvements for a 51-lot residential subdivision in Anahola,Kauai.  The project consists of three portions: (1) DHHL Work, consisting of mass grading, roadway, drainage system, traffic control, and exterior electrical work; (2) Na Kupa’a Work, consisting of sewer and potable water system work; and (3) Sandwich Isle Communications (“SIC”) Work, consisting of telecommunications infrastructure work.  These three portions of work are set forth on pages 4 to 17 of the Bid Form.

It is in the best interests of the State for one contractor to be responsible for construction on the Project.  Therefore, a single bidder shall be selected to perform all three portions of work identified in the plans and specifications.  The winning responsive and responsible bidder shall have the lowest, combined bid for all three portions of work.

The winning bidder shall be required to enter into three separate contracts for the Project: (1) a contract with the State ofHawaii, Department of Hawaiian Home Lands covering the DHHL Work; (2) a contract with Na Kupa’a o Kuhio for the Na Kupa’a Work; and (3) a contract with Sandwich Isle Communications for the SIC Work.  The contract amounts shall be as set forth in the bids for those respective portions of work.  The contracts shall be in forms substantially similar to those included in the Bid Documents, subject to any additional State and Federal requirements that may apply.

The Contract Documents may be examined at the following location(s):

DHHL at Hale Kalanianaole,91-5420 Kapolei Parkway,Kapolei,Hawaii96707

A file, IFB-12-HHL-013, containing the Bidding Documents, construction plans, specifications, instructions, terms and conditions, and geotechnical report may be downloaded from the DHHL website:  http://dhhl.hawaii.gov/procurement on or after June 1, 2012.  It is the responsibility of interested bidders to check the DHHL website for any addenda issued by DHHL.

A PRE-BID INFORMATIONAL MEETING will be held on Wednesday, June 13, 2012, at 10:00 a.m., at the State of Hawaii Conferencerooms A and B, StateOfficeBuilding, 3060 Eiwa Street, Second Floor, Lihue, HI  96766.  A PROJECT-SITE VISIT shall be conducted immediately following the informational meeting.  All potential interested bidders, offerors, subcontractors, and union representatives are invited to attend. Attendance by potential interested bidders is mandatory.  Persons needing special accommodations due to a disability may contact William South by facsimile at (808) 620-9299.

Written NOTICE OF INTENT TO BID is required and must be received by the DHHL, Land Development Division, no later than ten (10) days prior to the date/time advertised for opening of bids.  Submittal of Notice of Intent to Bid by facsimile at (808) 620-9299 is acceptable.

To be eligible to submit a bid, the Bidder and/or his subcontractors must possess all required valid State ofHawaiilicenses and specialty licenses needed to perform the work for this project.  A surety bid bond will be required for this IFB.

This project is subject to Section 103D, Hawaii Revised Statutes, to the requirements for Equal Employment Opportunity, and to the payment of not less than the prevailing salaries and wages promulgated by the State ofHawaii, Department of Labor and Industrial Relations.

A properly executed and notarized STANDARD QUALIFICATION QUESTIONNAIRE FOR OFFERORS SPO-21 form (“Questionnaire”) must be submitted to the DHHL for evaluation no later than two (2) working days prior to the date advertised for the opening of bids.  The Questionnaire can be downloaded at the State Procurement Office website:  www.spo.hawaii.gov, under Forms for Vendors/Contractors.

This solicitation is subject to Section 103D-1002, Hawaii Revised Statutes (HRS), as amended by Act 175 (Session Laws of Hawaii (SLH) 2009), regarding preference forHawaiiproducts.  For products not currently on theHawaiiproducts list, the manufacturers and producers must complete and submit form SPO-38 to DHHL. The form must be received by DHHL no later than 2:00 p.m., June 19, 2012.  Submittal by facsimile (808) 620-9299 or e-mail to (william.t.south@hawaii.gov) is acceptable.

Bids must comply with the requirements of the IFB.  Bids that do not comply with the IFB may be subject to disqualification.  DHHL reserves the right to amend the IFB by written addenda, to reject any and all proposal or to waive any defects in said proposals where DHHL deems it is in the best interest of the State.

Questions regarding this project may be directed in writing to William South, DHHL Land Development Division, 91-5420 Kapolei Parkway, Kapolei, HI  96707, by facsimile at (808) 620-9299, or by e‑mail to william.t.south@hawaii.gov.

DEPARTMENT OF HAWAIIAN HOME LANDS

_________________________________________

Jobie M.K. Masagatani, Chair
Hawaiian Homes Commission

 

__June 1, 2012______
Date

Posted on the internet at: www.spo.hawaii.gov
and at: dhhl.hawaii.gov/procurement