IFB-16-HHL-011

NOTICE TO BIDDERS
INVITATION FOR BID

Department of Hawaiian Home Lands
Land Development Division

IFB NO.: IFB-16-HHL-011

SEALED BIDS for IFB No.: IFB-16-HHL-011, KANAKALOLOA CEMETERY IMPROVEMENTS Kanakaloloa, Hoolehua, Island of Molokai, County of Maui, State of Hawaii, T.M.K. (2) 5-2-017:003, will be received by the Department of Hawaiian Home Lands (DHHL), at 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707, until 2:00 p.m., Hawaii Standard Time (H.S.T.), June 1, 2016 at which time all bids will be publicly opened and read aloud. Bids received after the time fixed for opening or delivered anywhere other than as specified above will not be considered.

This project consists of furnishing all labor, equipment and supervision to satisfactorily construct a new pavilion, boundary wall, paved road, parking lot, and water line. The cemetery will also be expanded to the north to include additional plots. The pavilion will be a .01 ha (1,250 sq. ft.) open structure just west of Lihi Pali Avenue that will offer visitors shelter from the elements and space to hold gatherings. Footings for the structure are not expected to exceed 1.2 m (4 ft.) deep. The boundary wall will provide a protective barrier around the perimeter of the cemetery, which is currently open to Lihi Pali Avenue. The proposed wall would extend from the existing Hoʻolehua Veteran’s Cemetery to an existing fence line that cuts through the parcel. It would consist of a .9–1.2 m (3–4 ft.) high stacked basalt rock wall along the eastern side of the property. The paved road and parking lot will include paving of existing unimproved paths within the cemetery. This will help prevent erosion and muddy conditions. The pavement would extend approximately 3.7 m (12 ft.) wide, with entry/exit at Lihi Pali Avenue, and two turnaround areas provided. The parking lot will be located near the proposed pavilion. There is currently no potable water on site, and the new water line will extend an existing line that is currently used for landscape irrigation. The new line will run to the proposed pavilion to provide water for flowers and other plants placed on the graves, as well as cleaning from landscaping activities. Excavations for the water line are not expected to exceed 1.2 m (4 ft.) deep. Additional grave plots are planned for the north and west sides of the parcel. Grave depths will be approximately 1.8 m (6 ft.)

To be eligible to submit a bid, the Bidder and/or his subcontractors shall possess all required valid State of Hawaii licenses and specialty licenses needed to perform the work for this Invitation for Bids (IFB).

This project is subject to Section 103D, Hawaii Revised Statutes, and to the payment of not less than the prevailing salaries and wages promulgated by the State of Hawaii, Department of Labor and Industrial Relations.

Bid documents may be obtained from DHHL at the Department of Hawaiian Home Lands website:

http://www.dhhl.hawaii.gov/procurement/

There is no fee assessment to download the IFB documents from the DHHL website.

It is the responsibility of Interested Bidders to check the DHHL website for any addenda issued by DHHL.

A PRE-BID CONFERENCE, followed by a SITE INSPECTION will be held from 9:00 a.m., H.S.T, on May 11, 2016, at the Kanakaloloa Cemetery, Kanakaloloa, Hoolehua, Island of Molokai. Prospective bidders are strongly encouraged to attend the conference, which is an opportunity for them to ask questions about the contractual requirements, site conditions, and technical aspects of the project. Prospective bidders needing special accommodations may submit such requests to James C. Richardson, Project Manager, Land Development Division via facsimile at (808) 620-9282, or E-mail: james.c.richardson@hawaii.gov.

A written NOTICE OF INTENTION TO BID is required and shall be received by the DHHL, Land Development Division, at 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707, no later than 2:00 p.m. (H.S.T.), May 20, 2016. You may submit your NOTICE OF INTENTION TO BID via facsimile at: (808) 620-9299, or E-mail to: james.c.richardson@hawaii.gov.

A properly executed and notarized STANDARD QUALIFICATION QUESTIONNAIRE FOR OFFERORS, SPO Form-21 (“Questionnaire”) is required and shall be submitted to the DHHL no later than 4:00 p.m. (H.S.T), May 20, 2016. Completed Questionnaires may be E-mailed to: james.c.richardson@hawaii.gov. The Questionnaire can be downloaded at the State Forms Central website:

http://hawaii.gov/forms/state-procurement-office

Bids shall comply with the requirements of the IFB. Bids that do not comply with the IFB may be subject to disqualification. DHHL reserves the right to amend the IFB by written addenda, to reject any and all bids, or to waive any defects in said bids where DHHL deems it is in the best interest of the State.

CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS PROHIBITED. If awarded a contract in response to this solicitation, Offeror agrees to comply with HRS §11-355, which states that campaign contributions are prohibited from a State and County government contractor during the term of the contract if the contractor is paid with funds appropriated by the legislative body between the execution of the contract through the completion of the contract.

Questions regarding this project may be directed in writing to James C. Richardson, Project Manager, Land Development Division, DHHL, 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707, via facsimile at (808) 620-9299, or E-mail: james.c.richardson@hawaii.gov.

Dated at Kapolei, Hawaii, this 28th day of April, 2016.

                                                                          DEPARTMENT OF HAWAIIAN HOME LANDS

                                                                          _________________________________________
Jobie M. K. Masagatani, Chairman
Hawaiian Homes Commission

Posted on the internet at: http://spo3.hawaii.gov/notices/notices