IFB-14-HHL-011

NOTICE TO BIDDERS
INVITATION FOR BID

Hawaiian Home Lands logoDepartment of Hawaiian Home Lands
Land Development Division

IFB NO.:  IFB-14-HHL-011

ADDENDUM 1, Mar. 3, 2014:

CORRECTION TO PRE-BID CONFERENCE DATE AND TIME

Correct the date and time of the Mandatory Pre-Bid Conference indicated in the Notice to Bidders Invitation for Bid form.  All prospective bidders/offerors are required to attend a PRE-BID CONFERENCE to be held 9:30 a.m., H.S.T, on March 7, 2014, at DHHL’s West Hawaii District Office, situated at 64-756 Mamalahoa Highway.

IFB-14-HHL-011, Feb. 26, 2014

SEALED BIDS for IFB No.:  IFB-14-HHL-011, PUUKAPU PASTORAL LOTS WATER SYSTEM OPERATION & MAINTENANCE SERVICES, Waimea, South Kohala, Island of Hawaii, State of Hawaii, will be received by the Department of Hawaiian Home Lands (DHHL), at Hale Kalanianaole, 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707,  until 02:00 p.m., Hawaii Standard Time (H.S.T.) March 28, 2014, at which time all bids will be publicly opened and read aloud.  Bids received after the time fixed for opening or delivered anywhere other than as specified above will not be considered.

This project consists of performing complete operation, maintenance and repair services of the Puukapu Pastoral Lots Water System including inspections and emergency calls for all pumps, reservoirs, distribution water lines, telemetering systems, equipment and other appurtenances included under the contract, in accordance with the manufacturer’s specifications and recommended time intervals.

The contract for the operation and maintenance of this system will be administered under the multi-term contracts provision under Section 3-122-149 of the Hawaii Administrative Rules.  The initial contract term shall be for twenty-four (24) months, with three (3) options to extend for twelve (12) months each, subject to the appropriation and availability of funds.  The maximum term of the contract shall be for sixty (60) months (or 5 years).

To be eligible to submit a bid, the Bidder and/or his subcontractors shall possess all required valid State of Hawaii licenses and specialty licenses needed to perform the work for this project.  A surety bid bond will be required for this Invitation for Bids (IFB).

This project is subject to Section 103D, Hawaii Revised Statutes, and to the payment of not less than the prevailing salaries and wages promulgated by the State of Hawaii, Department of Labor and Industrial Relations.

Bid documents may be examined at or obtained from DHHL at the Department of Hawaiian Home Lands website:  http://www.dhhl.hawaii.gov/procurement/

There is no fee assessment to download the IFB documents from the DHHL website.

It is the responsibility of Interested Bidders to check the DHHL website for any addenda issued by DHHL.

All prospective bidders/offerors are required to attend a PRE-BID CONFERENCE to be held 10:00 a.m., H.S.T, on March 7, 2014, at DHHL’s West Hawaii District Office, situated at 64-756 Mamalahoa Highway.  Failure to attend the mandatory pre-bid conference will result in a disqualification of your bid.  Subcontractors and union representatives are invited, but not required to attend.  The conference is to provide bidders/offerors with an opportunity to ask questions about the contractual requirements and technical aspects of the project.  A site visit of the project site will follow the pre-bid conference.  Attendance of the site visit is not a condition for submitting a bid, but strongly recommended.  Persons needing special accommodations due to a disability may submit such requests to Jeffrey Fujimoto, Land Development Division, via facsimile at (808) 620-9299.

A written NOTICE OF INTENTION TO BID is required and shall be received by the DHHL, Land Development Division, at 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707, no later than Tuesday, March 18, 2014.  Submittal of a NOTICE OF INTENTION TO BID via facsimile at (808) 620-9299 is acceptable.

A properly executed and notarized STANDARD QUALIFICATION QUESTIONNAIRE FOR OFFERORS, SPO Form-21 (“Questionnaire”) is required and shall be submitted to the DHHL for evaluation no later than Tuesday, March 18, 2014.  The Questionnaire can be downloaded at the State Forms Central website: http://hawaii.gov/forms/state-procurement-office.

Bids shall comply with the requirements of the IFB. Bids that do not comply with the IFB may be subject to disqualification.  DHHL reserves the right to amend the IFB by written addenda, to reject any and all bids, or to waive any defects in said bids where DHHL deems it is in the best interest of the State.

CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS PROHIBITED.  If awarded a contract in response to this solicitation, offeror agrees to comply with HRS §11-355, which states that campaign contributions are prohibited from a State and county government contractor during the term of the contract if the contractor is paid with funds appropriated by the legislative body between the execution of the contract through the completion of the contract.

Questions regarding this project may be directed in writing to Jeffrey Fujimoto, Land Development Division, DHHL, 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707 or via facsimile at (808) 620-9299.

Dated at Honolulu, Hawaii, this 26th day of February, 2014.

DEPARTMENT OF HAWAIIAN HOME LANDS

/S/
_________________________________________                                                                          Jobie M. K. Masagatani, Chairman

Hawaiian Homes Commission

Posted on the internet at: http://spo3.hawaii.gov/notices/notices