IFB-14-HHL-002

NOTICE TO BIDDERS
INVITATION FOR BID

Department of Hawaiian Home Lands
Land Development Division

IFB NO.:  IFB-14-HHL-002

SEALED BIDS for IFB No.:  IFB-14-HHL-002, OPERATION AND MAINTENANCE OF THE DHHL KAWAIHAE WATER SYSTEM, KAWAIHAE, SOUTH KOHALA, COUNTY OF HAWAII, STATE OF HAWAII, will be received by the Department of Hawaiian Home Lands (DHHL), at Hale Kalanianaole, 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707, until 2:00 p.m., Hawaii Standard Time (H.S.T.) Friday, October 25, 2013, at which time all bids will be publicly opened and read aloud.  Bids received after the time fixed for opening or delivered anywhere other than as specified above will not be considered.

This project consists of the complete operation, maintenance and repair services including inspections and emergency calls for all pumps, reservoirs, distribution water lines, telemetering systems, equipment and other appurtenances included under this contract, in accordance with the manufacturer’s specifications and recommended time intervals.

To be eligible to submit a bid, the Bidder and/or his subcontractors shall possess all required valid State of Hawaii licenses and specialty licenses needed to perform the work for this project.  A surety bid bond will be required for this IFB.

This project is subject to Section 103D, Hawaii Revised Statutes, and to the payment of not less than the prevailing salaries and wages promulgated by the State of Hawaii, Department of Labor and Industrial Relations.

Bid documents may be examined at or obtained from DHHL at the Department of Hawaiian Home Lands website:  http://dhhl.hawaii.gov/procurement/

There is no fee assessment to download the IFB documents from the DHHL website.

It is the responsibility of Interested Bidders to check the DHHL website for any addenda issued by DHHL.

All prospective bidders/offerors are encouraged to attend a PRE-BID CONFERENCE to be held at 10:00 a.m., H.S.T, on Tuesday, October 8, 2013, at the Department of Hawaiian Home Lands West Hawaii District Office, 64-756 Mamalahoa Hwy, Kamuela, Hawaii.  Subcontractors and union representatives are also invited, but not required to attend.  The conference is to provide bidders/offerors with an opportunity to ask questions about the contractual requirements and technical aspects of the project.  A site visit of the project site will follow the pre-bid conference.  Attendance of the site visit is not a condition for submitting a bid, but strongly recommended.  Persons needing special accommodations due to a disability may submit such requests to Patrick Young, Land Development Division, via facsimile at (808) 620-9299.

A written NOTICE OF INTENTION TO BID is required and shall be received by the DHHL, Land Development Division, at 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707, no later than 2:00 p.m., H.S.T., Tuesday, October 15, 2013.  Submittal of a NOTICE OF INTENTION TO BID via facsimile at (808) 620-9299 is acceptable.  Please note that the Sign-In Sheet is not considered a Notice of Intent to Bid.

A properly executed and notarized STANDARD QUALIFICATION QUESTIONNAIRE FOR OFFERORS, SPO Form-21 (“Questionnaire”) is required and shall be submitted to the DHHL for evaluation no later than ten calendar days prior to the day designated for opening bids.  The Questionnaire can be downloaded at the State Forms Central website:  http://hawaii.gov/forms/state-procurement-office.

Bids shall comply with the requirements of the IFB. Bids that do not comply with the IFB may be subject to disqualification.  DHHL reserves the right to amend the IFB by written addenda, to reject any and all bids, or to waive any defects in said bids where DHHL deems it is in the best interest of the State.

CAMPAIGN CONTRIBUTIONS BY STATE AND COUNTY CONTRACTORS PROHIBITED.  If awarded a contract in response to this solicitation, offeror agrees to comply with HRS §11-355, which states that campaign contributions are prohibited from a State and county government contractor during the term of the contract if the contractor is paid with funds appropriated by the legislative body between the execution of the contract through the completion of the contract.

Questions regarding this project may be directed in writing to Patrick Young, Land Development Division, DHHL, 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707 or via facsimile at (808) 620-9299.

Dated at Honolulu, Hawaii, this 27 day of September, 2013.

DEPARTMENT OF HAWAIIAN HOME LANDS

/S/
_________________________________________

Jobie M. K. Masagatani, Chair
Hawaiian Homes Commission

Posted on the internet at: http://spo3.hawaii.gov/notices/notices